Within delegated authority, the Humanitarian coordinator and field information Assistant will be responsible for the following duties:
· Under the guidance of his supervisor of the Coordination Unit in Bogotá, facilitates daily activities of OCHA in Leticia and maintains contacts with relevant public institutions, UN agencies, funds and programmes, NGOs, among others, at local and regional level.
· Organizes and participates in field missions; for instance, to assess humanitarian needs with other organizations, or to report on relevant developments. Promote the use of MIRA’s gender tools.
· Drafts and prepares regular updates and situation reports for OCHA Bogota, highlighting relevant operational issues affecting the humanitarian situation and response efforts in the department of Amazonas.
· Organizes and create a humanitarian coordination space (if possible) in Leticia, which comprises humanitarian members at local and regional levels, and relevant public actors and institutions.
· Generates regular updates on the evolving situation and needs in the area (including in neighbouring areas of Peru and Brazil, should access be possible) to help inform response efforts. Supports harmonization of the response between the various actors responding in the area. Serves as a resource person to the country teams of the three countries for the area.
· Support with the management, feeding and updating of the systems, platforms, tools and websites (Monitor, 345W, salahumanitaria.co, among others) established to consolidate the situation information and humanitarian responses, as well as peace building and development, with differential approach (gender, age, and ethnic)
· Support with the consolidation and processing of data, analysis of information from the territory where it is present, reflected in key messages, emergency information products and context (Flash updates, Situation Report, Infographics, Presentations) on a regular basis, which make visible both the situation, humanitarian responses and gaps, with a differential approach (gender, age, ethnicity).
· Guarantee the update and/or elaboration of information products (public and internal), both narrative and visual, in a timely manner, according to the criteria established in the work plan of the place where the information manager is located.
· Support with capacity building of partners and local counterparts to promote, facilitate and optimize the management of information on the systems, tools and products mentioned, in addition to involving other counterparts when necessary.
· Permanent communication with the thematic focal points in Bogotá, to inform about the request of ad hoc information by other partners. Also, to receive and apply the given feedback.
· Participate in follow-up meetings through teleconferences and send weekly reports on response actions, high-level visits and other relevant situations that should be known at the national level, for the respective advocacy and coordination responding to the objectives of the EHP.
Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:
· Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);
· Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;
· Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities.
· Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;
· Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;
· Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.
· Regular updates of the humanitarian situation in the deparments and needs.
· Promote evaluation missions in the area
·Maintain permanent dialogue with the institutional framework of the department: government, mayors, health department, UNGRD, UARIV and representatives of natives communities
·Maintain permanent dialogue with humanitarian partners that are present in the area: national and international NGOs, Red Cross, Pastoral. Promote dialogue and coordination efforts
·Serve as a liaison for UN agencies and humanitarian partners in Leticia to organize assistant efforts.
·Assist coordination efforts, information exchange with UNCT members from Brazil and Peru for the areas near to Leticia in these countries.