SPECIAL VACANCY NOTICE
Open to Internal and External Candidates
Position Title: Warehouse Assistant
Vacancy Number : SVN/IOMSO/028/2019
Duty Station: Mogadishu, Somalia
Classification: General Service, Grade G4**
Type of Appointment: Short term, six months with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 23 April, 2019**
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
The International Organization for Migration (IOM) is one of the major humanitarian organizations in Somalia providing integrated humanitarian services including the provision of Non Food Items (NFIs) and Camp Cluster Coordination Management (CCCM) services targeting migrants and their affected communities. IOM is seeking a qualified warehouse assistant to support the financial and administrative implementation of the Shelter/NFI Pipeline.
Under the general supervision of Senior Supply Chain Officer and direct supervision of Supply Chain Officer in closely coordination with Shelter/NFI Pipeline Officer in Mogadishu, the successful candidate will be responsible for the following:
Core Functions / Responsibilities:
Coordinate with the Shelter/NFI Pipeline Officer regarding the reception of consignments, cargo shipments for the Shelter/NFI Pipeline program.
Collect detailed information for new items delivered such as supplier delivery notes (SDN), waybills, purchasing orders (PO), etc. These details should then be passed to the Shelter/NFI Pipeline Officer.
Ensure that the items received have supporting documentation and are checked for accuracy.
Monitor loading and off loadings of vehicles at the warehouse.
Arrange for proper stacking of items in the warehouse.
Making sure that Goods Received Vouchers are raised immediately & that bin/stack cards are updated immediately.
Ensure that all warehouse dispatches are supported by a fully approved warehouse request form (Shelter/NFI pipeline request packing list & email for items release by the Shelter/NFI Pipeline Officer) and issue a waybill/issue note accordingly.
Making sure that the warehouse database is up to date at any given time.
Prepare weekly and monthly warehouse reports and send to the Shelter/NFI Pipeline Officer.
Support the warehouse casual laborers when needed.
Liaise with the Shelter/NFI Unit and Procurement & logistics unit for advanced planning on transportation of ES/NFI.
Ensure maintenance & storage of warehouse tools as per IOM rules and regulations at all times.
Any other duties as may be assigned.
Required Qualifications and Experience
Fluency in English and Somali is required.
Core Competencies – behavioural indicators level 1
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.