Somalia: Warehouse Assistant


Open to Internal and External Candidates

Position Title: Warehouse Assistant

Vacancy Number : SVN/IOMSO/028/2019

Duty Station: Mogadishu, Somalia

Classification: General Service, Grade G4**

Type of Appointment: Short term, six months with possibility of extension

Estimated Start Date: As soon as possible

Closing Date: 23 April, 2019**

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.


The International Organization for Migration (IOM) is one of the major humanitarian organizations in Somalia providing integrated humanitarian services including the provision of Non Food Items (NFIs) and Camp Cluster Coordination Management (CCCM) services targeting migrants and their affected communities. IOM is seeking a qualified warehouse assistant to support the financial and administrative implementation of the Shelter/NFI Pipeline.

Under the general supervision of Senior Supply Chain Officer and direct supervision of Supply Chain Officer in closely coordination with Shelter/NFI Pipeline Officer in Mogadishu, the successful candidate will be responsible for the following:

Core Functions / Responsibilities:

  1. Coordinate with the Shelter/NFI Pipeline Officer regarding the reception of consignments, cargo shipments for the Shelter/NFI Pipeline program.

  2. Collect detailed information for new items delivered such as supplier delivery notes (SDN), waybills, purchasing orders (PO), etc. These details should then be passed to the Shelter/NFI Pipeline Officer.

  3. Ensure that the items received have supporting documentation and are checked for accuracy.

  4. Monitor loading and off loadings of vehicles at the warehouse.

  5. Arrange for proper stacking of items in the warehouse.

  6. Making sure that Goods Received Vouchers are raised immediately & that bin/stack cards are updated immediately.

  7. Ensure that all warehouse dispatches are supported by a fully approved warehouse request form (Shelter/NFI pipeline request packing list & email for items release by the Shelter/NFI Pipeline Officer) and issue a waybill/issue note accordingly.

  8. Making sure that the warehouse database is up to date at any given time.

  9. Prepare weekly and monthly warehouse reports and send to the Shelter/NFI Pipeline Officer.

  10. Support the warehouse casual laborers when needed.

  11. Liaise with the Shelter/NFI Unit and Procurement & logistics unit for advanced planning on transportation of ES/NFI.

  12. Ensure maintenance & storage of warehouse tools as per IOM rules and regulations at all times.

  13. Any other duties as may be assigned.

Required Qualifications and Experience


  • Completed Bachelor’s degree in Business Administration or related field from an accredited academic institution with two years of relevant professional experience; or
  • Completed High School/ Certificate with four years of relevant professional experience.


  • Alternative to a degree, a combination of related education and experience in this field with a minimum of three years’ experience in the field of data entry, logistics and warehouse.
  • Previous work experience with the UN, IOM, local and/or international NGOs is an asset.


Fluency in English and Somali is required.

Required Competencies


  • Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
  • Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
  • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies – behavioural indicators level 1

  • Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
  • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work. Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.


Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighbouring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighbouring country located within commuting distance, and work permit, as applicable.

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