Location: Mogadishu, Somalia
Supervisor/Title: Deputy Country Director – Operations
I. JOB SUMMARY
CARE USA Core Values Commitment:
The core Values Commitment describes who we are, what we do, and how we do it. It reflects our core values of TRANSFORMATION, INTEGRITY, DIVERSITY, EQUALITY, and EXCELLENCE, which serve as a foundation for all what we do. The core Values Commitment articulates our shared expectations of each other including our board, staff, volunteers, interns, partners and contractors globally.
The main purpose of this position is to deliver the strategic and operational goals of CARE Somalia procurement function. The position holder need to ensure the unit provides efficient, effective and quality management of procurement services. The incumbent is also responsible to ensure goods and services are sourced in a transparent way, obtain value for money and in compliance with CARE International, donor and Government regulations. The post holder is responsible for ensuring collaboration and coordination with country program teams and other departments for effective program implementation. S/he will be required to keep up to date with developments in the sector, including best practice examples in-country and internationally for ensuring the CO is well aligned with changes in the market.
II. ROLES AND RESPONSIBILITIES:
1. Leadership and management of the CO procurement function
· Overall leadership and coordination of procurement teams. Provide supervisory and advisory role to Procurement unit, ensuring that there are procurement policies and systems that meet donor requirements and organisation’s policies.
· Support various teams to prepare annual procurement plans, consolidate CO procurement plans received from various teams (programs, operations and Field offices) and monitor its implementation.
· Manage performance of procurement teams including: performance planning, monitoring, annual performance appraisals, and taking action for performance improvement. Provide support through coaching, mentoring and training opportunities to procurement staff to enable them meet challenging performance objectives.
· Lead the continuous improvement of procurement function of the CO to bring efficiency and effectiveness.
· Develop and deliver Capacity Building plan based on CO procurement periodic assessments.
· Prepare and submit monthly procurement and supply chain management report to Program, DCD – Operations and also provide weekly procurement status reports to relevant staff.
2. Strategic sourcing of goods and services
· Analyse industry trends and evolving technology to proactively identify supply based issues, minimize risks, ensure continuity of supply, and identify emerging vendors in the markets;
· Maintain market information for effective use of costs/prices for proposal development and day to day operation.
· Develop differentiated purchasing strategies for goods and services;
· Lead the identification of vendors, periodic evaluation/assessment for effective delivery so that the CO has effective/optimal mix of vendors.
3. Customers Service excellence
· Ensures coherence in procurement function (within procurement and across functions) to have positive impact on efficiency and value addition to the CO.
· Establish and maintain effective relationship with customers for improved service delivery.
· Conduct periodic customer’s survey and use the outcomes for process improvement.
· Effective networking/partnership with peer agencies for customer service benchmarking and improvement.
4. CO Compliance/risk management
· Work with the Partnership and Sub-Grant teams to train partners on prudent procurement processes and principles as well as applicable donor regulations
· Ensure detailed understanding and application of the procurement policy across the CO;
· Ensure proper understanding and adherence to donor and CARE rules and regulations in all offices and that all procurement documents are professionally documented, have complete and accurate support documentation and are appropriately filed. Ensure that updated and complete procurement files are maintained in all offices.
· Identify, analyse and report compliance risks in procurement process, implement strong procurement controls, identify procurement red flags, implement internal and external audit corrective action plans
· Ensure all procurement activities are conducted in an ethical manner.
5. Advisory Role:
· Ensure that all offices in the CO have well constituted procurement committees so that there is consistent application of decision making within all committees.
· Ensure that procurement data are timely analysed and used for senior management and budget holders for accurate/informed decision making.
· Provide proactive, rigorous and logical methods to solve procurement related challenges faced by units across the CO.
III. REQUIRED QUALIFICATIONS
§ Master’s Degree in relevant field (Business Administration, Procurement/ purchasing, Logistics, supply chain management) or equivalent.
§ Relevant professional qualification in Procurement and or Supply Chain Management (CIPS qualification or equivalent is preferred)
§ Minimum of 5 years of relevant procurement management experience, 3 years of which should be in an international humanitarian organization in a similar role dealing with both local and overseas Procurement.
C) Skills & Core Competencies
§ Grasp of donor policies and procedures relevant to procurement
§ Knowledge of local markets and local procurement regulations
§ Fluent in written and spoken English
§ Be able to understand internal and external statutory laws that affect procurement and supply chain
§ Efficiently manage allocated resources within the procurement unit
§ Good working knowledge of common computer packages with good written communication skills
§ Excellent analytical, negotiation, communication skills
§ Honest, of high integrity and of positive attitude
§ Ability to take initiative where appropriate to deal with difficulties encountered in daily work
§ Ability to adapt or change priorities according to the changing demands of the job.
§ Customer focus – internal & external
IV. CONTACTS/KEY RELATIONSHIPS
The Procurement Manager is expected to establish and maintain open, professional and cordial relations with the COs internal and external customers. These include and not limited to.
· Oerations teams
· CO program staff
· Shared Service Centre in Manila, Regional and HQ
· Government agencies
· Other organizations (peer organizations)