Somalia: Movement Control Assistant

Vacancy reference no.: VAC-0087

Position: Movement Control Assistant

Place of performance: Somalia, Somalia

Contract duration: 5 months approximately

Starting date: 6-Jun-2016

OVERVIEW OF CTG GLOBAL

CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.

OVERVIEW OF THE POSITION

The candidate is responsible to plan, prioritize, coordinate and monitor flight schedules in a timely/effective manner for movement of cargo/passenger within the Mission and ensure effective support is provided to meet operational requirements.

GENERAL FUNCTIONS

Role objective:

§ Arrange and coordinate the movement of inbound and outbound cargo via all applicable modes of transport, complete cargo manifests and other documentation, arrange and supervise the customs clearance and related documentation, ensure cargo (including dangerous cargo) is loaded in accordance with International Regulations, monitor and ensure delivery of cargo and communicate shipping details to all concerned parties.

§ For all movement activities, forward all documentation to up-line and down-line stations to allow the receiving station to plan their specific tasks.

§ Coordinate the accurate preparation and manifesting of passengers and cargo, completion of dangerous goods declaration (if qualified), weighing of cargo, loading and the unloading; this includes the physical actions of lifting and carrying cargo as required; monitor and ensure delivery of cargo and communicate shipping details to all concerned parties.

§ Handling the check-in of passengers traveling on UN aircraft to include manifest confirmation/amendments, baggage identification and weighing, distribution of boarding passes and passenger briefing.

§ Coordinate the handling, retrieval, placement, transfer of baggage and cargo on aircraft from/to the terminal area, and follow-up on misplaced or damage of passenger baggage, ensure cargo (including dangerous cargo) is loaded in accordance with United Nations and international regulations.

§ Coordinate timely boarding and deplaning of passengers, while remaining aware of safety procedures with respect to aircraft refuelling, use of cell phones and approaching aircraft.

§ Coordinate with airfield and air terminal security by ensuring all passenger baggage or property are scanned and accounted for at the time of check-in, the air passengers remain in designated areas while at the air terminal and all incidents or potential safety or security matters are reported in a timely manner.

§ Drive vehicles at the airfield in keeping with appropriate licenses / authorizations;

§ Prepare, compile and maintain the weekly and monthly passenger and cargo statistics.

§ Track and trace missing cargo and baggage.

§ Manage the required office supplies such as stationery materials and other resources.

§ Provide general office support services such as drafting routine correspondence and the distribution to various officials.

§ Assist with logging all incoming/outgoing corresponding using Lotus Notes Correspondence log/Correspondence tracking log (e-tracking).

§ Maintain Unit files as required (both in hard and soft copies), administrative instruction and other related documentation.

§ Carry out other related tasks as assigned by the MovCon Officer or his delegate.

Expected output:

§ Customers’ satisfaction consistently met or exceeded.

§ Good judgement demonstrated in executing tasks.

§ Effective organizational skills and ability to handle work in an efficient and timely manner demonstrated.

§ Adherence to UN, Host Country and IATA regulations.

§ Efficient and cost-effective utilization of UN transportation assets in regard to cargo and passenger movements ensured.

Project reporting:

The candidate will be under the direct supervision of the Movement Control Officer for the Hubs.

Team management:

To be advised.

ESSENTIAL EXPERIENCE

Education:

§ Bachelor’s degree in Logistics and/or Diploma and or relevant vocational courses.

Work experience:

§ Minimum of 5 years of demonstrable relevant Logistics experience.

Geographical experience:

§ Local experience in Somalia is an advantage.

Languages:

§ Fluency in English is essential.

Key competencies:

§ Integrity and professionalism: demonstrated expertise in area of specialty and ability to apply good judgment; high degree of autonomy, personal initiative and ability to take ownership; willingness to accept wide responsibilities and ability to work independently under established procedures in a politically sensitive environment, while exercising discretion, impartiality and neutrality; responsive and client-oriented;

§ Accountability: mature and responsible; ability to operate in compliance with organizational rules and regulations;

§ Planning and organizing: effective organizational and problem-solving skills and ability to manage a large volume of work in an efficient and timely manner; ability to establish priorities and to plan, coordinate and monitor (own) work; ability to work under pressure, with conflicting deadlines, and to handle multiple concurrent projects/activities;

§ Teamwork and respect for diversity: ability to operate effectively across organizational boundaries; ability to establish and maintain effective partnerships and harmonious working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity and gender;

§ Communication: proven interpersonal skills; good spoken and written communication skills, including ability to prepare clear and concise reports; ability to communicate and empathize with staff (including national staff), military personnel, volunteers, counterparts and local interlocutors coming from very diverse backgrounds; capacity to transfer information and knowledge to a wide range of different target groups;

§ Flexibility, adaptability, and ability and willingness to operate independently in austere, remote and potentially hazardous environments for protracted periods, and including possible extensive travel within the area of operations; willingness to transfer to other duty stations within area of operations as may be necessary;

Other relevant information:

To be advised. m

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