Somalia: Management Information System – MIS Specialist

CTG Overview

CTG stands for Committed To Good. With an ethical approach at the heart of all that we do, it is a description that makes us proud. Respect for the fundamental human rights of our staff, and those our staff encounter, is a cornerstone of our values. We strive for gender equality, inclusion and diversity, providing fair and equal opportunities for all. We take a zero tolerance approach to corruption and stay true to local labour laws and all local statutory requirements.
In operation since 2006, today we are honoured to serve clients in 15 fragile and conflict-affected states assisting with disaster relief, peace building, humanitarian aid and development programmes through our specialised recruitment, HR management and operational services.

Overview of position

  • The mission of our client is to serve people in need by expanding the ability of the UN, govt.s & other partners to manage projects, infrastructure, & procurement in a sustainable & efficient manner. With over 7,000 personnel spread across 80 countries, they offer their partners the logistical, technical & management knowledge they need, wherever they need it.
  • Currently, Somalia operations are largely focused on assisting partners with the implementation of physical infrastructure projects including the construction & rehabilitation of public administration infrastructure. Our client plays a crucial role in supporting the Somali Govt. & the UN Assistance Mission in Somalia.
  • The Ministry of Public Works Reconstruction & Housing (MPWRH) needs to be strategically positioned, staffed & resourced to improve delivery of the Govt.’s clearly stated strategic & policy directions. Although the focus for MPWRH’s perceived difficulties in delivery is lack of sufficient budget or equipment, undoubtedly the lack of properly qualified people in the right positions in the right places is one of the most limiting factors for MPWRH in achieving its organizational objectives. There is currently a huge need for management, supervision & administration skills training across all sections of the MPWRH.
  • The Project started in March 2017 & has a 3 year duration with a project budget of approximately US$7 million. The project is called the Somalia: Strengthening Institutions for Public Works Project (SSIPWP). The African Development Bank (AfDB) has contracted our client to implement the project that will primarily focus on capacity development & organizational change of MPWHR & relevant Public Works State Ministries.

The overall objective for the Govt. is to develop a more effective, efficient & affordable public service. This is starting with reform in the MPWRH including rationalizing the number of personnel in the Ministry & realigning departments based on core functions such as Financial, M&E, Works & Operations, HR, Procurement & encouraging Ministry growth. This will be supplemented by an ongoing program of reform to MPWRH systems & staff capacities.
The purpose of MIS Specialist role is to:

  • Establish MIS systems in the MPWRH that will support the day to day work performance & outputs of the units within the Ministry & ultimately, will enable efficient & effective management of administration of public works & infrastructure projects in the country.
  • Enable the environment for skills transference to counterparts in the MPWRH that would establish the sustainability & future improvement of the systems & databases.
  • Conduct necessary training’s to staff in the management of the systems & databases as related to their work performances & outputs.

The MIS Specialist will be expected to work in close collaboration with the counterpart staff in the Ministry & all the units of the MPWRH under the general supervision of the Project Manager for SSIPWP. The MIS Specialist is specifically responsible for the following:

  • Assessment & analysis of the Ministry’s business systems & produce a mapping out of the most effective, productive systems & processes for integration by the staff & unit workflow.
  • Lead, coach & mentor the IT team of the Ministry in managing the MIS developed as well as technical support to the Ministry in general.
  • Training for all staff involved in managing the MIS related to their workflow.
  • Provide the system with in code & technical documents as well as user manuals.
  • Work closely with the Ministry’s units & provide updates & reports when required.
  • Design & develop new information management systems that enhance the business processes & systems of the Ministry:

  • Human Resources:

  • Travel & site visit system for staff on site workload.

  • HR Management Information System which will enable the HR unit to track all positions, contracts, salaries, leave records, attendance, travel of all staff in the Ministry.

  • Procurement & Finance:

  • Procurement Management Information System that will track all transactions relevant to procurement from request to awarding.

  • Asset Management:

  • Asset Management Information System that will enable the documentation & tracking of all assets the Ministry has including assets owned by the Ministry from donor funded projects. Monitoring & Evaluation:

  • Strengthening the institutional capacity for Monitoring & Evaluation by the Ministry.

Key competencies

Qualifications:

  • Bachelor Degree in Computer Science, Information Technology, Management of Information Services.
  • Certificates in the use of computer languages and databases (SQL server, Access etc).

Work Experience:

  • At least 8 years of working experience in MIS Management in the public sector.
  • Solid technical knowledge & experience in the field of MIS, IT, web development & in general MIS related activities.
  • Strong knowledge & proficiency in .Net environment & SQL server databases.
  • Must have programming capabilities & techniques to be able to work with MS Access, SQL Server & Dot Net framework languages.
  • Experience of working with Govt., UN or aid agencies in conflict &/or post conflict situations is desired.

Further information

  • The position of MIS Specialist has a major role that directly impacts the Ministry’s desire to improve systems & processes enabling the Ministry to have efficient, productive & effective delivery of their public service.
  • Important: This is a six month consultancy contract with the possibility of extension

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