Somalia: Information Management Assistant

OVERVIEW OF CTG

CTG support and manage humanitarian projects in fragile and conflict-affected countries around the world. With past performance in 15 countries – from the Middle East, Africa, Europe, Asia and Central and South America – we offer a holistic fabric of project management, implementation and support. Skilled in emergency response to crises such as the Ebola outbreak in West Africa, we have the ability to act quickly (crisis response teams can be on the ground in 24 hours) and to establish structured operations in high-risk environments. CTG recruit and manage qualified, skilled teams with extensive experience operating in challenging conditions.

OVERVIEW OF THE POSITION

Our client as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis is delivered by our client technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. Our client support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) Our client also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor.

GENERAL FUNCTIONS

Role objective:

  1. IM Responsibilities:

  2. Responsible for verification and recording of all field data from implementers into the IMSMA database;

  3. Perform quality assurance on reported data before and after data entry;

  4. Produce statistics and reports from the Mine Action data;

  5. Assist in creation and maintenance of comprehensive soft and hard archive system;

  6. Update both soft and hard archives on weekly basis;

  7. Geographic Information System (GIS) Responsibilities:

  8. Assist in preparation and printing of informative maps with mine action and other available data;

  9. Update Geodatabases and use updated themes on produced maps;

  10. Update and organize GIS projects and take regular backups of GIS data;

  11. Geo referencing of interest locations and efficient use on mapping projects;

  12. Maintain and contribute to the operations mapping archive;

  13. Reporting

  14. Update IM related sheets on Smart Sheet;

  15. Other Responsibilities:

  16. Fill in for IT Associate officer when on leave and carry all responsibilities;

  17. Assist with IT and other general computer related issues on daily basis;

  18. Perform any other duties assigned by Senior Information Management Officer.

Expected output:

As per the above mentioned role

Project reporting:

Directly reports to Senior Information Management Officer

Team management:

Team Management is Desirable

ESSENTIAL EXPERIENCE

Education:

§ Bachelor’s in Information management systems with Minimum 1year of experience and/or Diploma in EleInformation Management system with Minimum 3 years experience.

Work experience:

§ Minimum of 3 years of demonstrable relevant Information analysis experience.

Geographical experience:

§ Minimum of 5 year of experience in Africa (essential).

Languages:

§ Fluency in English is essential.

Key competencies:

  1. Qualifications, Experience and Languages

a) Education:

• A First-level University degree (Bachelor’s Degree or equivalent) in Information Management, Information Systems, Social Sciences, Geographic Information System (GIS) or related field with a minimum of one (1) year of relevant experience; OR

• Diploma in Information Technology or related field with a minimum of Three (3) years of relevant experience is required.

b) Experience:

• Relevant experience is defined as experience in information management, information systems, data management, GIS & mapping and /or data visualization;

• Knowledge of Information Management System for Mine Action (IMSMA) NG6 is required

• Computer literacy is required.

c) Language:

• Fluency in English (writing, speaking and reading) is required;

• Knowledge of another UN official language is desired.

Other relevant information:

Integrity & Inclusion – Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Leading Self and Others – Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others.

Partnering – Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others.

Results Orientation – Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries

Agility – Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Solution Focused – Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Effective Communication – Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

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