Somalia: Grants & Compliance Officer (REF: 2019/047)

About Catholic Relief Services:

Catholic Relief Services (CRS) is an International non-governmental organization supporting relief and development work in over 100 countries around the world. CRS carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. Through its programs, CRS assists poor and vulnerable persons based on need, and, regardless of creed, ethnicity or nationality. It works through local partners to implement its programs, therefore, strengthening and building the capacity of these partner organizations is fundamental to programs in every country in which CRS operates.

CRS has a long history of supporting local civil-society organizations in Somalia and has implemented development and emergency programming in multiple sectors, primarily supported by United States Agency for International Development’s Office of Foreign Disaster (USAID/OFDA) and Office of Food for Peace (USAID/FFP). CRS’ programs in Somalia are currently focused in South Central Somalia, with a flagship OFDA project supporting integrated health, nutrition, protection and WASH interventions for IDPs and other vulnerable populations.

Job Summary:

You will help coordinate and contribute to the implementation of the SHArPEN: Somalia Health, Protection, and Nutrition project, and others as necessary, policies and procedures in compliance with CRS’ established accounting standards, Generally Accepted Accounting Principles (GAAP), donors’ (USAID) rules and regulations, and legal requirements to support high-quality programs serving the poor and vulnerable. You will efficiently perform accounting services through documenting the project financial transactions by compiling, analyzing, and verifying account information, preparing account entries, and delivering financial reporting services throughout the project life cycle.

As a key member of the SHArPEN project team, you will collaborate with our local implementing partners on sub-recipient compliance in support of CRS’ work serving the poor and vulnerable. This includes developing and embedding best practices to comply with donor financial rules, expenditure tracking, monitoring and providing management information on key risks, contributing to the implementation of improved financial systems and processes to facilitate better donor reporting and compliance, and capacity building of partner/LIP staff with grants and compliance related roles.

Job Responsibilities:

· Set and monitor sound accounting and financial reporting procedures for project subrecipients and partners following established standards. Help to implement and advise on the sub-recipient financial monitoring policy and other partner capacity assessments.

· Ensure setup and maintenance of all data required for processing financial transactions for assigned project accounts in Oracle ERP Software financial accounting package.

· Review and validate supporting documentation before processing of financial transactions to ensure all required documents are accurate and complete and authorizations are in place.

· Record financial transactions following appropriate authorizations. Review and analyze various accounts to detect irregularities. Advise on corrective actions and prepare correcting entries and adjustments, as necessary.

· Assess, evaluate and monitor subrecipient financial management processes in accordance with policy and strengthen capacity of partner in financial accounting and transactions.

· Monitor disbursement/receipt schedules, alert relevant project staff of due payments/liquidations, and maintain appropriate communication and follow-up to facilitate timeliness of financial resource management and compliance with set deadlines.

· Prepare various periodic and ad hoc financial reports and perform variance analysis to assist project staff with decision-making. Assist with budget maintenance for proper management of financial resources.

· Provide information to project staff, subrecipients, and partners on financial accounting policies and procedural compliance issues and deliver training and other capacity building activities.

· Perform assigned treasury (cash payment/receipt, cash forecast, etc.) duties, as long as segregation of duties is ensured.

· Prepare and review budgets for new projects, ensuring high quality standards in alignment with organizational and donor requirements.

· Technical guidance and support in preparing for and managing donor audits including liaison with auditors and negotiating contested findings where appropriate.

Typical Background, Experience & Requirements:

Education and Experience

  • B.A. degree in Accounting, Finance, Economics, Business Administration with courses in accounting, or a qualification in accounting (CPA/ACCA or equivalent).
  • Minimum of two years’ experience in a position with similar responsibilities, preferably with an international or local NGO, or a financial/banking institution.
  • Knowledge of the relevant US Government donor regulations preferred.
  • Proficient in MS Office packages (Excel, Word, PowerPoint, Visio), Web Conferencing Applications.
  • Knowledge of Oracle ERP software, SunSystems financial accounting package, or similar financial reporting software preferred.

Personal Skills

· Excellent analytical skills with ability to detect and report inconsistencies

· Conscientious, accurate and thorough with great attention to detail

· Ethical conduct in accordance with recognized professional and organizational codes of ethics

· Proactive, resourceful, solutions oriented and results-oriented

· Ability to work collaboratively

Required Foreign Language: Fluent in Somali and English

Travel Required 25% in-country, outside Mogadishu

Key Working Relationships:

Supervisory: None

Internal: Somalia Emergency Coordinator, Country Program Operations team, EARO Compliance, CRS Somalia project managers and project officers, Country Manager/Horn of Africa

External: Implementing Partner operations staff and senior management

Agency-wide Competencies (for all CRS Staff):

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

· Integrity

· Builds Relationships

· Continuous Improvement & Innovation

· Accountability & Stewardship

· Develops Talent

· Strategic Mindset

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

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