Somalia: Finance and Administration Officer

Job Title: Finance and Administration Officer, SWS Baidoa, Somalia

Job Category: Expert

Department/Group: Ministry of Planning and International Cooperation (MOPIC)

Location: Baidoa

Reporting Line Primary: MOPIC; Minister / Deputy

Reporting Line Secondary: Team Leader/Project officer, State formation and building, UNDP, Somalia Date: ASAP

Position Type: Capacity Injection

OVERVIEW OF THE POSITION

South West State of Somalia (SWS) was established in November 2014. It comprises of Bay, Bakool and Lower Shabelle regions. The establishment of the SWS paves the way to focus efforts on building a functioning administration that is able to deliver much needed services to local communities. As of March 2015, SWS President completed the cabinet ministers for his administration.
The Support to Emerging Federal States Project is one of the Projects developed in response to the New Deal. Aligned to the priorities and principles spelled out in the Somali Compact, the Project aims to support the Federal Government of Somalia (FGS) and Emerging Federal States inclusive of SWS, in achieving the Peace-building Goal (PSG).
The positions of Finance and Administration Officer is going to be based in Baidoa as member of SWS technical team. The position will manage the administration and finance tasks for southwest state. The purpose of this position is to ensure that SWS will receive administrative support in a timely and efficient manner, and that this is done in accordance with SWS policies and procedures.
Furthermore, that the administration and finance systems and procedures are applied consistently and fairly. The Finance and Administration Officer will consult closely at all times with the Ministry of
Planning and International Cooperation (MOPIC). In that regard, MOPIC of SWS need technical support to develop Financial and Administrative mechanism to adhere International partners reporting requirement.

GENERAL FUNCTIONS

The role of the finance and Adminstration officer is to be mainly provide technical support to Ministry of Planning and International Cooperation (MOPIC) and related ministries. The specific tasks that the officer will undertake include:

  • Provide advice to the Ministry of Planning and International Cooperation in Financial and Administrative procedures implementation strategy
  • Establish Financial and Administrative procedures across SWS Ministries in ensuring that SWS policies are aligned with government priorities, where significant policy gaps exist and make recommendations to ensure gaps and corrective policies measures are undertaken.
  • Promote information sharing and coordination between MOPIC and SWS Office of President, the Federal Government Line Ministry of MOPIC and MOIFA
  • Support senior management of SWS in designing relevant opinions, directives, procedures and assistance in carrying out Government principles and policies on a strategic management, and performance improvement perspectives
  • Ensure the development of detailed annual reporting and communication action plans in support of the SWS key ministries’ priorities, defining setting existing and planned activities, roles and responsibilities of different actors, timelines, and required policies

EXPECTED OUTCOMES

The officer should:

  • Develop Financial and Administrative procedures of SWS
  • Create and maintain a robust filing system, including the archiving of key documents
  • Work with reporting officer in preparing high-quality & timely reports for donors and implementing partners
  • Provide administrative support to ministries, partners and visitors/consultants when they wish to conduct meetings, workshops, trainings and other special events in SWS.
  • Monthly financial reports and briefing to Minister/Deputy on progress made, challenges encountered and corrective action proposed
  • In accordance with SWS policy, lead the recruitment process for MoPIC ministry staffs, including organizing selection panels, interviews, testing and references check when applicable.
  • Strategically position the Ministry in a leadership position to support other SWS Ministries meet financial and administrative requirements in the Somali federal system context.

REQUIRED QUALIFICATION AND SKILLS

  • Bachelor’s degree or similar, University degree in Finance, Business Administration, Public Administration or related disciplines.
  • 2-4 years relevant experience in analytical work in the field of administration, HR, finance preferably with a focus on Somalia.
  • Prior work in SWS area is highly desirable and firm understanding of Somalia context.
  • Fluency in English and Somali language – Knowledge of Maay Maay is Plus
  • At least 2 years of proven experience in project design, report writing, budgeting & financial reporting, programme implementation, monitoring and evaluation preferably with a focus on Somalia context.

KEY COMPETENCE NEEDED

  • Excellent analytical skills, ability to synthesize and clearly present complex processes and issues to service the information needs of diverse audiences;
  • Results orientation and commitment to producing high-quality products;
  • Ability to support strategic planning, results-based programming, management, reporting as well as resource mobilization efforts;
  • Demonstrates knowledge in Gender Development.
  • Ability to support formulation, implementation, monitoring and evaluation of development programmes and projects;
  • Demonstrates outstanding oral and written communication and presentation skills;
  • Strong IT skills. Encourages the use of new technologies and strives for high standard of professional work;
  • Strong inter-personal skills: Ability to motivate and inter-act with colleagues at all levels within the organization as well as with inter-agency partners.

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