Somalia: Finance and Administration Officer

Position Name: Finance and Administration Officer
Employment Regime: Seconded/Contracted
Post Category for Contracted: Mission Support – Management Level
Ref. Number: SOM-111
Location: Garowe
Availability: ASAP
Component/Department/Unit: Field Office Garowe/ Mission Support Team
Security Clearance Level: EU CONFIDENTIAL or equivalent
Open to Third Contributing States: Yes

  1. Reporting Line:
    The Finance and Administration Officer reports to the Head of Field Office Garowe.
  2. Main Tasks and Responsibilities:
     To ensure the sound and effective financial management, including the preparation of the budget and
    follow-up of its implementation;
     To develop policies for the imprest accounts, in close cooperation with the authorising, and the accounting
     To define procedures for the imprest accounts, payments, payroll, petty cash, claims and other financial
    functions in a multicurrency system;
     To verify the legality, the regularity of transactions prior to authorising financial transactions (i.e.
    commitments and payments);
     To ensure the reporting, verifying the integrity of the imprest accounts, their accuracy and their on-time
     To implement audit recommendations and ensure the effectiveness of internal controls;
     To identify areas of risk and take appropriate measures for limiting the financial risk, especially
    concerning the physical and the electronic security of funds, of documents (running and archived) and of
     To liaise and cooperate on financial issues with the EU Supervising Authorities and all relevant actors
    (banks etc.) under the supervision of the Chief of Finance Unit;
     To undertake any other related tasks as requested by the Line Manager.
  3. Mission Specific Tasks and Responsibilities:
     To undertake administrative, human resources and procurement tasks in the Field Office Garowe;
     To keep relevant Chiefs of Unit/Mission Support Department informed of administrative, human resources
    and procurement issues at the Field Office as appropriate;
     To identify needs of goods and/or services required for improving the efficiency of the unit and to define
    them technically for procurement;
     To contribute to coordinating the Office’s activities and operations related to the area of finance and
    administration, in particular the budget, procurement, verification, audit and contract management.
  4. Essential Qualifications and Experience:
     Successful completion of university studies of at least 3 years attested by a diploma OR a qualification in
    the National Qualifications Framework which is equivalent to level 6 in the European Qualifications
    Framework OR a qualification of the first cycle under the framework of qualifications of the European
    Higher Education Area, e.g. Bachelor’s Degree OR equivalent and attested police or/and military
    education or training or an award of an equivalent rank AND
     After having fulfilled the education requirements, a minimum of 4 years of relevant professional
    experience in the field of finance/accounting or business administration.
  5. Essential Knowledge, Skills and Abilities:
     Knowledge of accounting software;  Knowledge of the EU Financial Rules.
  6. Desirable Qualifications and Experience:  University and/or Master’s Degree in Economics or Finance or specialised training/course in finance or other related fields.
  7. Desirable Knowledge, Skills and Abilities:
    1.  Professional accounting/audit certification;
       International experience, particularly in crisis areas with multinational and international organisations;
       Knowledge of administrative rules and regulations relevant to the European Commission and EEAS administered Missions

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