TERMS OF REFERENCE FOR THE BASELINE SURVEY AND GENDER AUDIT IN BAY & BAKOOL, LOWER SHABELLE AND BANADIR
IIDA Women’s Development Organization is seeking to hire a consultant to carry out a baseline survey and a Gender audit to inform the implementation of a project titled ‘Strengthening Civil Society Engagement in Political Dialogue and State building processes – Interim South West Administration and Banadir’, funded by EU and implemented by three partners where FCA is the lead applicant while IIDA and CRD are co-applicant. IIDA is the focal point for this activity. The objective of the Baseline Survey and Gender Audit is to gather relevant baseline data for key project indicators to enable assessment of the status of the peace and state building action plans and the level of change that can be expected to occur as well as to understand the gender implications of the interventions.
Assessment and consultation activities to inform this action and to better understand the specific needs of target groups and beneficiaries took place in May and August 2015 and found out that there is a lack of channels/forums to support civil society and community participation in peace/state building activities. Activities within this action will endorse these needs and focus on building the capacity of civil society and grassroots communities to participate in peace and state building efforts within the Interim South West Administration; thereby addressing the identified gaps.
This action will support civic engagement and the development of new mechanisms to promote better transparency and accountability. The action will train 320 New Somali Compact advocates from different areas of the community (women, youth, minority/diverse clans). Members of the business community will also be targeted. By the end of the action they will have an in-depth understanding of the aims of the Compact, progress to date, and future milestones to achieve to support the objective of the actions.
New mechanisms and structures will also be developed to support advocates to influence government. These mechanisms will be designed by the advocates with support from co-applicants CRD and IIDA who will lead on the technical support for advocacy engagement activities and engagement with Federal government and ISWA. Advocates from the community and civil society will be trained and equipped with the necessary skills to enable this interaction.
These new mechanisms will promote civic engagement and enable better levels of accountability of government actors to their citizens; which in turn will support the development of a peaceful and democratic Somalia. The action will also support improved awareness and transparency of government actors’ decisions and behaviour in relation to the development of the new Federal Constitution.
2.1 Project Objectives
The Overall objective of the project is to contribute towards strengthening Somali civil society’s capacity to effectively engage with government peace and state building processes to support the implementation of the Somali Compact and PSG’s 1,2,3, while its specific objective is to increase visibility, voice, and cohesive participation of Somali civil society during the implementation of the Federal Constitution in the Interim South West Administration.
2.2. The expected results of the project
Improved civic education, knowledge & advocacy capabilities for 120 CSOs leaders; 200 community leaders/members; 400 community members and coordinated engagement activities with government on Federal Constitution (FC) implementation/finalization.
Improved mechanisms to enable civic engagement in relation to the implementation & finalization of the Federal Constitution.
Women, youth, and marginalized groups at the community level have improved civic knowledge and are able to participate in constitutional finalization processes.
3.0 Baseline Survey and Gender Analysis
The survey will consist of a Baseline Survey and Gender Analysis aimed at aiding the analysis of regional activities.
3.1 The Baseline Survey
The baseline study will focus on baseline data collection for a set of indicators that will be used as a measurement to monitor the project progress over the course of the project implementation. The indicators will include:
v Community and civil society understanding of the aims and achievements to date of the Somali Compact PSGs and New Deal;
v Barriers to participation by different members of the community in the Somali Compact PSG and New Deal processes;
v Mechanisms available to support civic engagement;
v Numbers of active peace and stability advocates in the target regions;
v Relationships between and upward/downward links to other Somali government institutions
3.2 The Gender Audit
A gender audit will be conducted at the IRA level to provide a better understanding of:
v The gender dynamics in each of the target district.
v Current status of women’s public participation within their communities.
v Barriers to participation of women in civic processes for different areas of the community and development of strategies to promote their engagement.
v Dynamics of youth engagement and participation.
v Women’s members understanding of being active citizens.
4.0 Scope and Coverage
The study will be conducted in within the three project regions, namely Bay and Bakool, Lower Shabelle and Banadir. This will start with an initial desk study involving literature review. The team will also be expected to generate primary data through appropriate sampling techniques consistent with the outlined methodology.
The Baseline survey and Gender Audit will be conducted in a participatory manner by a team comprising a consultant and IIDA Research, Policy, Communication and Fundraising Unit. The IIDA Programme Manager for the program will be the lead and main contact person during the exercise.
The Survey and Audit will mainly employ participatory qualitative and quantitative methods of research and use of tools/methods such as survey, Focus Group Discussions (FGDs), Key Informant Interviews among others, for primary data collection. The tools will be administered in a participatory manner to various respondents.
The secondary data collection will involve review of literature and documents from various sources including government departments, the UN and other NGOs, including CBOs. The findings of the two surveys will be validated and disseminated to stakeholders using appropriate dissemination tools and processes in order to reach communities, collaborators, partners, the donor and other IIDA staff.
6.0 Expected outputs
The External Consultant shall submit the following reports related to the Baseline Survey and Gender Audit.
v An inception report upon selection and signing of the contractual agreement.
v A detailed action plan and budget including personnel and proposals for regular activity reporting on progress to IIDA.
v Full and complete data findings from the Survey and Audit.
v Draft final report upon completion of fieldwork.
v Two comprehensive final reports (a Baseline Survey Report and a Gender Audit Report) after review, validation and acceptance of the draft reports by IIDA. The draft and final reports will be in A4 size and size 12 font and must include:
i) Executive summary of maximum two pages A4 size;
ii) Introduction maximum one page;
iv) Findings and Discussions;
v) Recommendations and conclusions;
vi) Annexes, including list of anagrams, terms of reference, methodologies and instruments, budgets and plans, full and complete data, persons interviewed, reports and organisations consulted and any other requirements as necessary;
vii) Photos must be submitted separately and not embedded in the report;
viii) A summary version of the final report (10 – 15 pages).
7.0 Time Frame
The Consultant should be available to start the work on 4th July 2016. It is envisaged that this consultancy will require up to 30 person days.
8.0 Consultants’ profile
The consultants must have undertaken similar works in Somalia in the last four years and should have the following qualifications:
v Master’s degree in Social Sciences, Community Development or other related fields
v Demonstrated experience in project/program management at national level;
v A minimum of 5 years working experience;
v Proven experience in conducting participatory qualitative and quantitative evaluation studies with superior analytical skills;
v Excellent oral and written English and Somali;
v Excellent analytical and report writing skills;
v Proven experience in centred methodologies;
v Excellent interpersonal and team work skills;
v Computer proficiency with good knowledge of Windows environment and statistical packages preferably Statistical Program for Social Sciences (SPSS).
9.0 Quotation Requirements
The Consultant will submit a proposal covering both technical and financial areas. The following shall be included:
a) Demonstration of the consultants’ understanding of the terms of reference. This will be included as an interpretation of the consultants understanding of the requirements of this assignment;
b) A detailed methodology on how the assessment will be conducted, including a valid sampling method(s) for data collection, possible respondents and linking these with the tools to be administered to each respondent or category of respondents. Include and elaborate on the tools to be used. Clearly show which respondents or category of respondents will be interviewed and/ or which information will be collected using the tool;
c) A clear and detailed work plan with dates and geographical areas specified ‐ Outline the major activities and link consultancy team members to each;
d) Propose an implementation time schedule ‐ Include a Gantt chart and/or other relevant illustration.
a) An itemized and detailed budget, unit cost, for consultancy fees as well as, separately, administrative and support costs such as travel, accommodation and office support such as stationary. Please note that IIDA will not provide transport, meals and accommodation to the consultant or research assistants during the study. These costs will be met on a re-imbursement basis and the consultant is expected to indicate the associated costs in the financial proposal;
b) All costs must be expressed in USD for comparison purposes;
c) Proposed costs for validation of results with IIDA management, i.e. the stakeholders’ meeting. These funds may not be disbursed to the consultant but the information will be used for planning and budget management purposes;
d) Proposed terms and schedule of payment: IIDA does not make down payment or mobilisation fees; so note that no payment will be considered by before the implementation report stage has been agreed, including acceptance of methodology and tools and the production of a satisfactory inception report.
a) Organizational capacity statement, past experience and relevant activities;
b) Curriculum Vitae of all personnel to be involved in the review. Outline of support personnel and services available to consultants;
c) Names, addresses, telephone numbers of representatives of two organizations that will act as professional referees: These must be persons of managerial responsibility at the level where such reviews as these can be authorised;
d) Full names, post office box, telephone numbers, e-mail address, physical address and contact person of the consultancy.
10.0 Utilization of Results and ownership of the documents/reports
All documents, project designs, drawings, technical data and information shall be treated as confidential and shall not be made available to any third party without the written approval of IIDA. In addition, the consultant(s) formally undertakes not to disclose any parts of the confidential information and shall not without the written approval of IIDA be made available to any third party. The utilisation of the reports is solely at the decision and discretion of IIDA. All the documents containing both raw data/materials provided by IIDA and final reports both soft and hard copies to be returned to IIDA upon completion of the assignment.
A nominated IIDA representative will supervise the study. In addition, IIDA and CRD will mobilise communities, introduce the consultant to Government officers and other stakeholders, share relevant literature and pay the consultant as per the terms of the contract.
12. Proprietary Right
All data, report(s), findings and other information arising from or generated as a result of this survey are and shall remain the sole property of IIDA. No use shall be made of this information in any way whatsoever nor shall any report or portion of any report(s), or any data, findings or other information be reproduced except with the prior written permission of IIDA.
1.3 Tender Requirements
Technical and financial proposals should be sent separately clearly marked “A Baseline Survey on Civil Society Engagement in Political Dialogue and State building processes in Somalia” and addressed to:
The Tender Committee
IIDA Women’s Development Organization
P.O. Box 1579 00606 Sarit Centre Nairobi
ABC Place-Waiyaki Way
So as to reach us not later than 30th June 2016