Senior Finance and Administrative Assistant – SC7- UNODC – Amman

Key Results and Expected Impact

Smooth implementation of UNODC activities under the project Integrated Border Management (IBM), in coordination and consultation with the project team and relevant personnel in the regional office and HQ as needed

Duties and Responsibilities

Under the direct supervision of the Country Programme Manager/ Head of Office, the Sr. Finance and Administrative Assistant will support the implementation of the UNODC project “Integrated Border management IBM”. This will include:

• Review, analyses and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements, including programmatic aspects;

• Provide input into the preparation of allotments, including redeployment of funds when necessary, ensuring appropriate expenditures;

• Assist in the preparation of budget performance submissions; assist to finalize budget performance reports, analyse variances between approved budgets and actual expenditures and take/propose corrective actions; support the preparation of periodical reports: cash flow, status of contributions, etc;

• Co-ordinate with other finance, programme and administrative staff on related issues during preparation of cost estimates and budget reports;

• Monitors budget implementation/expenditures and recommend reallocation of funds as necessary;

• Review requisitions for goods and services to ensure (a) correct objects of expenditure have been charged, and (b) availability of funds;

• Monitor extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with UN financial regulations and rules and established policies and procedures;

• Confirm accuracy of budget release requests input by ensuring consistency with unreleased budget, cash available for release and estimated expenditure;

• Support the administrative and financial planning of the project strategies and activities as outlined in the project document;

• Support the development of detailed work plans and accompanying budgets and budget revisions for all project activities for the timely and realistic achievement of the project objectives, and monitor expenditure per funding agreement;

• Support timely project review, revisions, monitoring and completion of related financial reporting by closing pending commitments, adjustments and liabilities on time;

• Create and follow-up the issuance of payment requests for services and goods procured and costs incurred for the purposes of the project;

• Verify and accept UNDP IOV charges by ensuring accuracy of charges and coding blocks used; follow-up and ensure reversal/correction of erroneous charges as and when required;

• Drafts or prepares correspondence to respond to enquiries in respect to relevant financial and budget matters

• Carry out any other tasks as required, in relation to project’s/ office cost-share expenses, payments and follow-up with UNODC Regional Office Operations Team and local UNDP office.

Let’s block ads! (Why?)

Read Original Article