HR Department

Last Update

November 2020

Department: Logistics**

Position: Logistics Intern**

Direct hierarchy: Logistics Officer

Location: Hargeisa**

ACTED background:

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.

ACTED is looking for professionally confident, self-motivated, experienced and committed team player to fill the Logistics Intern position in Hargeisa.

I. Main Objective

The logistic intern will work under the direct hierarchical supervision and reports of the Logistic officer. For all aspects related to Inventory, Communications, purchase to be done in the field, the logistic intern will report to the Logistic officer.

II. Specific Duties and Responsibilities

1. Procurement Planning and Supply chain management

Ø Procurement. Support the logistic officer management to:

Ø Contribute to improve the reliability of the order follow-up, and its dissemination amongst operational teams;

Ø Support running cost procurement campaigns by providing offers pre-analysis, drafting documentation such as procurement memos & contracts if needed.

Ø Support the efficient & exhaustive circulation, filing & archiving of procurement documentation as detailed in ACTED logistics manual (tender documents, contracts, quotations, etc.);

2. Stock Management

Ø Support the periodic inventories, and clear stock discrepancies in a documented manner;

Ø Support the efficient & exhaustive circulation, filing & archiving of stocks & deliveries documentation as detailed in ACTED logistics manual (stock reception vouchers, stocks cards, stock exit forms, etc.);

3. Fleet and Fuel Management

Ø Support fleet reviews, and fleet prospects under the LOGISTIC OFFICER supervision (market surveys, fleet analysis, etc.)

Ø Support the implementation of user friendly tools for movements & maintenance planning;

Ø Review & strengthen the Monthly Motorized asset report under the CLM supervision, with logistics teams.

Ø Support the efficient & exhaustive circulation, filing & archiving of fleet & transportation documentation as detailed in ACTED logistics manual (logbooks, maintenance sheets, administrative authorizations, insurance cards, etc.).

4. Support logistics documentation

Ø Make sure that filing as defined in ACTED manuals is part of the regular trainings to logistics staff;

Ø Review past documentation in coordination & field offices when needed;

Ø Ensure the regular documentation flow from field offices to the coordination office;

5. Protection Mainstreaming

Ø Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines (for site residents, ACTED staff, partner agencies, casual labors)

Ø Perform other tasks as requested by ACTED Management

Qualifications/Skills Required

  • Bachelor degree in purchasing Supply Management or higher national diploma in store, logistics management or equivalent.
  • At least relevant knowledge in procurement and logistics management in INGOs.
  • Experience in safety and security management an advantage
  • Computer literate and with basic IT Knowledge.
  • Excellent interpersonal skills and demonstrated ability to establish effective work relations at all levels,
  • Excellent communication skills.
  • Strong analytical and conceptual skills.
  • Experience in providing inputs to proposals and donor reports in procurement and logistics.
  • Demonstrated experience in overall responsibility and accountability for the logistical management of an organization.
  • Ability to work under pressure, deal constructively with stress and working long hours.
  • Proven ability to prioritize tasks, meet deadlines and work with limited supervision, pro-active and a good team-player.
  • Being fluent in Somali language and English is a must**

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