Kenya: Grants Officer

Position: Grants Officer

Will report to: TBD

Location: Nairobi (with travel to Somalia & other regions)

I. Job Summary

The purpose of the Grants Officer position is to assist grants unit in planning, organizing, coordinating, monitoring and reporting all sub-grants and related grants management activities which Pact carries out. S/he will also be required to provide program and technical support to partners and Field Office staff.

Roles and responsibilities:

Grants Management (65%)

  • Ensuring that all grant documentation is maintained according to Pact’s standards and donor regulations
  • Carrying out pre-award risk assessments on potential grantees and ensure that the findings are incorporated into grant awards.
  • Monitoring grant-assigned project accounts by analyzing typical expenditures as well as atypical situations such as; participant costs, interest bearing accounts, fellowships/training grants and special award supplements.
  • Preparing grant modifications for cost/program changes under the direction of the Director of Finance and Grants.
  • Monitoring grant advance and liquidation balances closely and ensuring timely liquidations.
  • Reviewing financial reports from grantees to ensure finance compliance against grant budgets.
  • Reviewing cost share reports from grantees/partners to ensure compliance against grant commitments.
  • Maintaining and updating the grant tracking database. Ensure consistency and accuracy of information therein at all times.
  • Capturing and monitoring of cost recovery (disallowed costs) from grant funded projects
  • Consolidating financial reports on grants and grant analysis reports and providing feedback on the same to the Senior Grants Officer.
  • Reviewing all grant proposals with the grants team to ensure financial accuracy and completeness.
  • Assisting the Program Team in developing training materials for grantees in compliance with Pact’s policies and donor regulations.
  • Preparing timely and appropriate closeout of grants.

Program Management (35%)

  • Support planning activities, including the production of work-plans and activity reports.
  • Be the focal point for field grant implementation in line with the expected grants goals.
  • Provide technical grants management support to local partners/grantees through hands-on guidance.
  • Deliver training, coaching and mentoring activities for Program partners/grantees.
  • At the field level, engage on behalf of the program with field stakeholders and potentially the government and other partners in the program operation areas.

Qualifications and experiences required:

  • Bachelor’s degree in finance, accounting, International Relations or related field required.
  • At least 5 years of professional experience in Grants/Program Management.
  • Experience within the development sector, specifically with Donors or Implementing Partners.
  • Knowledge of donor policies, regulations and reporting requirements.
  • Level V written and oral communication skills (English).
  • Those with Level III written and oral communication skills in Somali will be given preference.
  • Advanced experience with Microsoft Package and various Grant Management tools/software.

Key Competencies:

  • Exemplary attention to detail.
  • Highly organized, creative and methodical.
  • Strong analytical and mathematical skills.
  • Must be willing to travel to Somalia and other locations (30% of the time).
  • Ability to prioritize and must obtain strong multitasking skills.
  • Must possess the ability to work with stringent deadlines, while maintaining sound judgement, utmost integrity, transparency and accountability.
  • Must be able to work autonomously and simultaneously be a team player.
  • Must be a self-starter and require limited supervision.

How to apply:

Interested applicants fulfilling the requirements are requested to send a cover letter and CV including three references to [email protected] indicating “Grants Officer” on the subject line. Deadline for applications: January 21st, 2020 by COB.

Please note, only short-listed candidates will be contacted.

Pact is an equal employment employer and does not charge candidates any fee.

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