Consultancy/Freelance Video/photography services

1. CONTEXT

Background

Somalia has more than 2.6 million Internally Displaced People (IDPs). More than 1.5 million people have become internally displaced since November 2016 as a result of drought, conflict and flooding. This number is in addition to an existing estimated 1.1 million people in protracted displacement.

Most of the displaced people live in rural areas and are moving to urban centres in search of humanitarian assistance and livelihood opportunities. There are 2,000 settlements across all 18 regions of Somalia according to UNOCHA.

Somalia experiences some of the highest risks of maternal deaths in the world, with the maternal mortality ratio estimated at 732 deaths per 100,000 live births.

Pilot project in partnership with the Response Innovation Lab

The Response Innovation Lab (RIL) is a global collaboration which supports organisations working on innovation in a humanitarian context. RIL partners with NGOs, academic institutions, governments, private sector, local and international innovators, and affected populations. Based on the identification of field-level challenges, it connects challenge-holders with solution-providers and supports testing of innovation.

In 2019, World Vision Somalia contacted the RIL to request support from its MatchMaker service. World Vision (WV) reached out to RIL looking for an innovation to solve the Antenatal care uptake, lack of skilled birth attendance at health facilities and challenges related to having children below 1 year get fully immunized. Due to protracted conflict, insecurity and nomadic lifestyle in Somalia, most households are on the move and thus mothers don’t complete 4 ANC visits, most don’t deliver at Health Facilities and children don’t receive all recommended immunizations. WV Somalia’s ideal solution should be able to track them and reach them with the health services or link them and thus reduce both child and maternal mortality. After a matchmaking process was OGOW EMR as solution and is not being piloted

World Vision’s challenge statement was investigated through a collaborative effort of the RIL and World Vision. A global research effort on potential solutions to this operational challenge was conducted in order to provide World Vision with insights on already tested approaches and enable them to save time and resources in the implementation of a solution (instead of creating a fully new pilot). Special attention was given to finding a solution that had been created or tested in a commensurate environment to where World Vision Somalia is operating, or a system that had potential to be adapted to the Somali context.

Based on these findings, World Vision Somalia decided to partner with one of the solution-providers identified by the RIL: OGOW’s Electronic Medical Records (EMR) solution is a partnership between the Somalian public health facilities and the Canadian Heath service. It is designed for hospitals and clinics in Somalia and allows the services to analyze trends in order to prepare/prevent outbreaks and epidemics.

This Terms of Reference (ToR) has been prepared to commission the services of a highly competent external Videography/Photography consultancy service to prepare video footage and high-resolution photos of the pilot project. The outputs will help to document and share with stakeholders specific information about this pilot and showcase how World Vision has received support from the RIL for this humanitarian innovation project.

The produced content is aimed at informing World Vision and RIL donors, government partners, staff and other stakeholders including the target community – hence the production should be appropriate to this audience. In addition, the content will also be used with a global audience to showcase the work of the RIL with various stakeholders to familiarize them with the RIL services and the content thus needs to be also understandable by stakeholders who are not particularly familiar with the Somali operating context.

2. TASK OBJECTIVES: Documenting attendance tracking pilot in schools in Puntland

To highlight how World Vision and RIL have collaboratively identified an innovative solution to a concrete operational challenge in the humanitarian response in Puntland and to present how it is being implemented.

3. SCOPE OF WORK:

· One field visits and shooting the videos, photos, capture key voices and messages in consultation with the Senior Communications Manager, the Technical Specialist on Health and the RIL Manager.

· Information and material will be collected in several stages and processed once all content has been captured.

· Target audience include Donors, Government and General public therefore each type of content produced should be relevant for all and observe sensitivities.

· Preparation of a script in partnership with above-mentioned stakeholders and receive approval before shooting begins

· Selection of a range of high-resolution photographs (around 30) and provision of detailed captions

· Editing video content in English and Somali language with subtitles as required and soundtrack or voice-over option.

· Presenting the rough cut of the video to the Communication department and project Coordination team for review, inputs and feedback.

· Revising the video based on inputs

· Submission of revised and finalized video and photographs. **

· Submission of all the raw footage

4. METHODOLOGY

· The field visit will take place (tentatively) in June and will last 5 days. **

· An alternative approach could be used of capturing all footage during a single visit once the pilot is already underway.**

· A comparison of the attendance tracking system in a school that is not part of the pilot and uses the paper-based registry may be included. **

· It should be noted that World Vision will organize and cover the costs for the travel to Puntland and those need not be included in the quotation. **

· The videographers/photographers will work with their own equipment.

· Some interviews may be conducted in Nairobi.

· The tone of voice in videos should be positive, and constructive. Technical information should be shared but understandable by a lay person.

· Messages should be tied to the importance of supporting thinking outside the box and not reinventing the wheel with the objective of delivering the best possible results for children’s education.

· Video footage will show: interviews, footage of health clinics including health workers using the OGOW EMR digital platform, footage of World Vision, OGOW EMR, and RIL staff following up on the pilot implementation, official kick-off of the project (ceremony).

· The scenes to be captured and the interviews to be conducted will be pre-agreed with the coordination team during the preparation of the script.

· Diversity, representativity and gender balance should be considered in selecting interviewees and overall capture of footage.

DELIVERABLES/OUTPUTS:

· A series of videos (both in English and Somali language) as follows:

1- One short clip (2 to 2:30 min) providing a general overview of the project – this will be shared on RIL and World Vision social media channels

2- One longer video documentary of not more than 5-7 minutes that will be used in particular with stakeholders in Somalia

3- A set of video clips of the different stakeholder interviews used in the other videos (edited as appropriate for flow, captioned, and with English subtitles as required)

· High resolution photos with clear captions (who, where, what, when) for use in various communications and marketing purposes.

· The first version of the deliverables is expected to be received within 2 weeks of the last day of shooting

· All videos should be high-definition and formats Mp2 & Mp4 only.

· The videos and photos should be edited and refined before final submission.

· All the raw footage will be submitted to World Vision Somalia and RIL.

5. ETHICAL REQUIREMENTS:

· Video, interviews for the videos and photo taking is not usually an issue in Puntland but as a precaution an informed consent form is to be signed by each person exclusively interviewed or documented.

· World Vision will provide guidance on consent-verification approach to be followed for capturing images of children and on the child-safeguarding principles that the consultants will have to abide by.

· Common events such as focus group discussions, meetings, distributions also need consent forms if we are documenting information that will be used to external audience.

6. BRANDING: **

· Copyright solely belongs to World Vision and RIL; therefore, all productions and written content will be purely World Vision and RIL property.

· World Vision, RIL and donor logo and any other logo allowed the coordination team can appear on productions.

· Any video, stories write-ups or photo taken during this project cannot be re-used for another purpose without World Vision permission.

· All outputs will be provided on disk and should have logos as agreed with coordination team.

7. DESIRED BACKGROUND AND EXPERTISE:

· Licenced to work/operate in Puntland

· Well qualified persons in the required field with previous experience with similar jobs with donors’ entities and humanitarian agencies in Somalia

· Ability to travel to Puntland or work with local partners in Puntland.

· Using innovative communication techniques and tools in conducting its work.

· Very good knowledge of current developments and practices in communication including digital media, indigenous media, community organization and participation.

· Knowledge of NGO visibility requirements.

· Understanding of cultural conditions in Puntland.

· Ability to express clearly and concisely ideas and concepts through photo shooting and video development.

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